Verifying the I-9 for New Student Hires (Manager)

Tags i-9

VIDEO TUTORIAL: Employer Verification of Form I-9 in IE

I-9 verification is done directly through Interview Exchange/Hirezon in the onboarding packet.  

Departments are responsible for ensuring verification of the I-9 Form for new student hires NO LATER THAN 3 DAYS AFTER THE FIRST DAY OF WORK.  There are no exceptions to this requirement.  Note: HR will coordinate the I-9 verification process for new contract staff.  Ensure that the employee responsible for verifying the I-9 Forms has received training in the accurate completion of the form.

Steps:

  1. The student employee must complete their section of the I-9 Form in the onboarding packet prior to the department verifying the I-9 Form.
  2. I-9 Verification requires IN ALL CASES that the FSU authorized representative view the required identification IN PERSON.  There is no exception to allow the remote viewing of documents.
  3. The I-9 Verification Task in the onboarding packet must be completed by the FSU authorized representative at the same time that they are physically verifying the acceptable documents. 
  4. VERIFY ACCURACY OF ALL ENTRIES ON THE I-9 FORM BEFORE SUBMITTING, INCLUDING:
    1. Student's legal name is used on the form and matches the provided verification documents.
    2. All required fields are completed, including those that required "N/A" if no data exists.
    3. The first date of work is accurate.
    4. Framingham State University is listed as the employee and the address is 100 State Street, Framingham, MA 01701-9101
    5. All signatures are followed by the date on which the party signed the form and not an alternate date such as a birthdate.
  5. When the I-9 Verification is completed electronically in the onboarding packet, it is not necessary to make or retain a photocopy of the acceptable documents. 
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