This checklist is designed to assist with the department’s onboarding process. Onboarding is a long-term process that begins before an employee’s start date and continues after employment has officially begun. The hiring manager may add additional activities that are relevant to the new employee’s area.

Some of the following items may not apply to internal transfers, part-time employees, or student employees.

Pre-Arrival

• Review and customize the onboarding checklist for your new employee
• Confirm offer letter sent, signed, and returned by new employee (typically sent out by HR Generalist after receipt of signed offer letter)
• Call to welcome employee and confirm schedule and other pressing items for the first day of employment (time to report, where to report, attire, etc.)
• Provide new employee with a departmental contact in the event of a question or issue
• Request a temporary parking permit for new employee until the permanent decal arrives.  Ensure new employee is aware of process for ordering a permanent parking permit.  
• Provide new employee with the application for an Employee ID Card 
• Business Card - order form available on myFramingham
• Office Key - contact Facilities if new keys are needed
• Confirm phone extension
• ITS (Computer, printer, phone, etc. should be in place for first day)
  • User Account created when HR completes EPAF process
• Set up a time during employee’s first week with the Benefits Specialist to set up a time for employee to meet regarding new hire benefits election (retirement, benefits, etc.)
• Inform employee of Union Steward and contact information, if applicable