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As our SharePoint Intranet (AKA MyFramingham) has passed it’s one-year live mark, you may have noticed document links have been expiring on your site. When you are sharing a document that is uploaded into SharePoint and if you use the “Share” or “Copy Link” options, your SharePoint site may automatically set the permissions to “Anyone with the link can view”. With this specific permission, it will automatically set an expiration date of one year from the copied date.
You will likely see this only if you add one of your SharePoint documents using hyperlinks. If you added the document to your site using web parts and uploaded directly from the site, your document links will not have an expiration.
How do I tell if the links on my site have an expiration date?
- Hover over the link and you will see the redirect link at the bottom of the page. If the link contains framingham4.sharepoint.com/:w:/s/ then there is an expiration date set. Alternatively, you can open the link and look at the URL in the address bar
- Periodically check the links on your site to see if you receive an “expired” message.
I found an expired link. How do I fix this so my links don’t expire?
- A new link needs to be generated with the permissions option “Only people with existing access”. You would find this through Site Contents > Documents. Once the new link is copied, the expired link would need to be updated in the designated spot on your site. This permission does not set an expiration date.
- Instead of using hyperlinks, use web parts like Quick Links to incorporate the documents from your site directly as opposed to using links.
We appreciate all you do as content editors for your site. Please reach out using this service if you have any questions.