Setting Up Qwickly Attendance in Canvas

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Setting up Qwickly in Your Canvas Course

  1. Launch Qwickly Attendance
    • Log into Canvas and navigate into the course you’d like to set up Attendance for.
    • Click on “Qwickly Attendance” in the Course Navigation menu.
    • Don't see Qwickly? In Canvas, you can customize the order of your menu items by clicking “Settings - Navigation"
  2. In Qwickly, click the blue "Begin Setup" button (you only need to do this once for each course)
  3. In Qwickly>Settings you will see 4 tabs: Preferences, Attendance Statuses, Automatic Emails and Grading. Most settings can be left as-is, but see "Settings Overview" below for more details. The most important settings, if you intend to consider attendance for grading, are in the Grading Tab. Click on Grading Tab.
  4. To enable Grading sync between Qwickly and Canvas you must check either Session Based Grading Column (Recommended) or Absence Based Grading Column. More details on both in Settings Overview, below. If you don't check either box, grades will not be passed back to Canvas.
  5. Click "Save Settings"

Settings Overview

  • Preferences: These settings affect how certain information is displayed in the tool.

    • Show Absences on Take Attendance Screen: Student's absence values will be displayed next to their names

    • Round Grades to Nearest Whole Number: Student's Attendance Points in the course will be rounded to the nearest whole number

    • Show inactive Students in Record: Students who have been marked unavailable, disabled or inactive in a course will be displayed in the Attendance records screen.

    • Check In

      • Check In Timer: Setting to enable a timer for the check in sessions.

      • PIN: Setting to require a randomly generated 4 digit pin be entered for Check In mode.

  • Attendance Statuses:

    • System Statuses On/Off: Turn system statuses on or off for this course

    • Custom Course Statuses: Create your own custom status for this course (if permitted)

      1. Order: The order in which the statuses appear when listed in a course

      2. Name: The name of the status

      3. Points: The percentage value of the points this status is worth

      4. Absence: The percentage value of the absence this status is worth

      5. Color: The color assigned to the status

      6. Delete: Remove a custom-made status

      7. Add status: Add a new custom-made status

  • Automatics Emails Yes/No: If Absence Emails are allowed in the System settings, and are not configured to be the default System Level email, Instructors are able to set up their own Absence email formats

Taking Attendance

  • Once you’ve saved your settings you can start taking attendance

  • Under "Attendance" in the blue left-side navigation menu, you will see all the methods for taking attendance that are available to you. The most commonly used one is List: in this mode you will see a list of your students and will simply manually mark them absent or present. When you are done taking attendance, make sure to click "Submit" at the bottom of the page.

Attendance Record

  • Also in the left-side menu, you’ll see an item called “Attendance Record.” This page gives you a detailed overview of all your course’s attendance records. You can look up a specific student, view/edit specific session details, edit a student’s status, leave them a comment, and more. You can also export the data in a custom report.

For more information including screenshots, view the Qwickly User guide here

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