When would you use this?
When a user would like to email an entire TEAM group through TEAMS or would like to post an email to TEAMS
Instructions:
TEAMS Group Messaging
Sending an Email to a TEAM
- Must be an OWNER of the TEAM
- Must have the feature enabled (contact ITS)
- Open your TEAM and click on the “…” in the top right
- Select “Open in Sharepoint”
- A new webpage will open. On this webpage, select “Conversations” on the left menu
- This will ALSO open a new screen, a new OUTLOOK email window. To email the TEAM, click the paper airplane “send email” below the TEAM name. The email will be sent from your personal account, but to the members of the TEAM. If a member replies, it will be to your email account in OUTLOOK.
Sending an Email AND Posting to TEAMS
- Must be an OWNER of the TEAM
- Must have the EMAIL feature added to your TEAM
- If a member replies to the email, the response will post to TEAMS
- If a member replies to the TEAMS post, it will NOT send an email out
- Follow the steps above for sending an email in TEAMS via Sharepoint
- Copy and Paste the TEAMS account in the CC line
- Send your email
- You can find the TEAMS email account in TEAMS à General à Get Email Address
Bear in mind: If you email and post at the same time, responses to the email will get posted to TEAMS for all TEAMS members to see.
As an alternative, you may choose to send the email without posting to TEAMS initially. Then, once the email has been sent, you can FORWARD the email to post to TEAMS. To do this, follow the steps to capture the TEAMS email account. Go into your Outlook Account and forward the message to that email address. This way, the responses are private and members can still view the message in TEAMS and respond to the group there.
*For instructions with screen shots, please see attachment.
Environment/Applies To:
Teams, Email, Group Messaging
Additional Information: