Our Marketing team is planning to transition to a new website during Spring 2024. One of the primary goals of the new website is to have a marketing-focused website that will be easy to navigate and provide information that is important to prospective students and families. To help ensure that it’s easier for this audience to find relevant information, a significant part of this project includes reducing the amount of internal focused content that is currently on the site. With this, we recognize the importance of this content, and have developed a plan to move the information.
In addition to the framingham.edu website being redesigned, our vendor will be officially ending support for the portal that we use for MyFramingham on July 1st. Meaning, the system will no longer receive updates, patches, or technical assistance.
With both of these initiatives and our ongoing effort to enhance efficiency and streamline internal communication, we are introducing a new SharePoint Intranet.
Why SharePoint Intranet?
Our Marketing team has been working with departments across the University, both academic and administrative, to ensure the information our prospective students and their families both need and are interested in is easily accessible. This has led us to depart from a website navigation that mirrors our institutional structure to one that is dictated by the “Persona” a student most closely identifies with: first-year student, transfer student, graduate student, or continuing education student. This Persona model allows prospective students to have a more personalized experience, by providing the information and content that is most relevant to them.
Our goal with this initiative is to create a secure and user-friendly environment for all internal communications, information sharing, and collaboration. To achieve this, we are providing training to assist you with moving your department's internal content from our public website to SharePoint. This strategic shift will help us maintain a clear separation between internal and public content, ensuring that sensitive information remains protected.
Getting Started with SharePoint:
We encourage you to watch our informational videos if you did not attend our live sessions in September:
- SharePoint Intranet Introduction
- SharePoint Home Page and Department Template
- ITS SharePoint Sneak-Peak
If you are a content manager in our current CMS, Percussion, and was not able to attend our live Training 1 sessions in September please watch the videos above before proceeding to Training 2. If you are responsible for moving the content from framingham.edu for your department, please view our procedure documentation in the Attachments section of this article. This will walk you through getting your content in Percussion ready for moving.
Timeline
- September 2023: SharePoint Intranet Introduction (Training 1)
- October through November 2023: Moving Assets and Site Building (Training 2)
- December 2023 through January 2024: Additional Support Training (As Requested)
- December 2023 through February 2024: Readiness Review Period
- Initiated by you or someone in your department when site is ready for review.
- March 1, 2024: Soft Launch
Please note, the live sessions for Training 2 has ended. However, we have created this knowledge article that contains all of the information from the training session.
The intranet is now live. Now what?
As of March 1st, the intranet is now live. You may notice there is now a "New MyFramingham" section in your current MyFramingham home page. This section provides the following links:
If your department was unable to attend the trainings or get your site ready prior to March 1st, your department is still welcome to join the intranet at any time! Please reach out to ITS through this service so we may create your site and give you access to edit.
We are excited about this important step in enhancing our campus communication and collaboration. If you have any questions or concerns, please don't hesitate to reach out to our dedicated support team. This service allows you to learn more information and request help. For questions regarding the framingham.edu redesign and/or Percussion, please reach out to Chris Casinelli at ccasinelli@framingham.edu
Thank you for your cooperation and support as we work together to make our campus communication more efficient and secure.